Bookkeeping Software for Truckers Easy & Inexpensive

With 15 years’ experience in bookkeeping and working with large carriers, brokerage companies, owner-operators and sub-haulers, we understand your needs. With ATBS, a dedicated consultant will walk you through the entire process of preparing and filing your taxes so you can be confident everything is accurate. Our experts provide a subjective score of each software program based on its features, available reports, mobile interface, and popularity. Keeping compliant is as important as finding loads to haul and keeping a well-maintained vehicle. This e-book will tell you how to stay DOT-compliant and will help you decide whether you have time to handle the process yourself or need to hire a service provider for that part of your business. If you decide to hire a compliance service, this e-book will guide you through some of the regulatory and safety questions to help you get the most for your money. Seychelle is a Maryland-based personal finance writer and business owner.

You also need it so you know what your money is doing and how to keep your business profitable. The trucking business takes more than just transporting a load from point A to point B. There’s also plenty of tedious administrative work like bookkeeping that you need to stay on top of for a successful business. TCI Business Capital is proud to recommend the services of American Truck Business Services. For more than 20 years, American Truck Business Services has served owner-operators, small and mid-size fleets by handling the “business of driving”. Pro-Ledger Online Bookkeeping is designed with the sole proprietor and LLC business in mind.

Bookkeeping for Truckers

Thetruckersbookkeeper.com is an authorized IRS e-file provider. For truckers at our two local offices, online or by phone consultation. Your logbooks are an essential part of any trip you take because they are the best proof of your per diem expenses. Whether it’s an ELD or a paper log book, you can reference the history to see what your expenses were.

Pro-Ledger Online reports give you an accurate financial picture of your trucking business. For each truck or trailer know exactly where your money is going, your payables, receivables, net income, input taxes & more. No matter your fleet size or business needs, there is a trucking bookkeeping service to help you manage your transportation company. While I am not new to the trucking industry, as I have managed a company with trucks to haul our own material for over 20 years, I am new to owning trucks for hire.

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We’ll get to know you and your business and create a time and cost-effective plan for achieving your goals. Our bookkeeping services help truckers gain financial peace of mind. When we spoke with Barry, he told us that not taking per diems or calculating them incorrectly can end up costing truckers a lot of money in the end. Trucker Tax Tools’ free smart phone bookkeeping app makes it easy for you to upload receipts and track your per diems. Save 10 hours/week with smart document processing and export of settlement statements, receipts, bills, and invoices into accounting software. Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph.D. from Penn State.

We ranked each accounting software program based on its affordability, considering the number of users included in each plan and the extra costs needed to add an extra user. We ranked trucking accounting software based on pricing, ease of use, and how it performed across the general accounting and trucking-specific features we look for. To ensure the accuracy and integrity of our list, we evaluated each accounting application using an internal rubric scoring system with five categories, each with a calculated weighted score. The platform also has a powerful fleet maintenance program that will track your fixed assets and help you schedule routine maintenance, whether based on months or miles driven. If you have a fleet of trucks and at least one person that will be dedicated to learning the software, then Q7 will be worth the investment. Once you enter your trips into the system, there are 15 reports on the right side of the dashboard page that you can automatically generate from that.

Basic Bookkeeping Tips for Truckers

Having a credit card for business expenses is another way to make recordkeeping easy since you can often separate charges into categories (gas, food, maintenance, etc.). Pro-Ledger Online Bookkeeping is much easier than and less time-consuming than QuickBooks.

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Open A Separate Business Account

Each year, over 20,000 owner-operators trust ATBS to help them earn more money, reduce stress and improve their trucking business. ATBS is the largest tax, consulting and bookkeeping firm in the transportation industry, with over 20 years of experience working with owner-operators and independent contractors. Mark Calatrava is an accounting expert for Fit Small Business. Tailwind TMS offers a huge array of tools to help you manage your freight brokerage company. There isn’t a bank reconciliation feature to ensure that your bank account balances are accurate, but it syncs with QuickBooks Online Plus, which we recommend highly. This is essential to having an accurate picture of where your business is going money-wise.

QuickBooks requires accounting knowledge and extensive set up with a chart of accounts. Pro-Ledger Online Bookkeeping requires no accounting knowledge and there is no software to set up. We only give you what you need to run and manage your business — no feature bloat here. ATBS offers bookkeeping and tax preparation services, among others. ATBS offers numerous service packages to meet every carrier’s unique tax and reporting needs.

Just make sure that the information you’re recording is complete and as accurate as possible to avoid raising any red flags for auditors. Most times it probably doesn’t cross your mind to put away your receipt before it ends up in the trash. But trucking comes with a long list of expenses and you want to be able to truckers bookkeeping service deduct as many of those expenses as possible at tax time. When it’s time to review your business expenses and income, you’ll have to sift through each transaction in hopes that you recall which ones are personal and which ones are for your business. This type of behavior may even land you an audit from the IRS.

• Bookkeeping services not only make it easier to gain a bigger picture of your financial condition but pinpoint spots where your business can cut expenses or improve revenues.
• QuickBooks requires accounting knowledge and extensive set up with a chart of accounts.
• Using the right small business accounting software for your trucking company can alleviate a lot of the extra work on your end.
• With Pro-Ledger Online there is never anything to update, backup, or install.
• The miles are automatically calculated using the tools incorporated in the system.

There aren’t any coaches or mentors for bookkeepers in the trucking industry. This is a niche that is wide open for ambitious entrepreneurs, new and experienced.